11 Spring Cleaning Tips for the Office

Start this season with a fresh workspace with our favorite 11 spring cleaning tips:

1. Your computer’s desktop – Delete unnecessary files and sort needed materials into well-labeled folders. Be sure each document or photo is labeled in a way that makes it easy to search and know what’s inside.
2. Your supply drawerPurchase drawer organizers to sort paper clips, pens, staples and other office supplies in neat, easy-to-grab areas. Throw out any writing utensils that don’t work.
3. Your filing cabinet – Toss all unnecessary files and create a clean, organized filing system for all of your important documents. Consider color-coding files for certain tasks as well.
4. Your phone – Your desk phone is likely the germiest place in your office. Take a sanitizing wipe and clean off the buttons and receiver. Make a note to do this every two weeks.
5. Your bindersThree-ring binders are perfect for storing information like process documents or reporting. Keep a three-hole punch in a top desk drawer or within arm’s reach so you can punch and file documents as they come in.
6. Your inbox – There are so many employees out there that use a single inbox and just let everything pile up. Create virtual file folders for different projects and tasks to keep important information organized and easy to find. When you get new emails, determine right after reading it whether it needs to be sorted, deleted or flagged for follow-up.
7. Your keyboard – Another other often-overlooked area of the office is your keyboard and mouse. Remove loose debris, then use a sanitizing wipe or cotton swab dipped in isopropyl alcohol to clean the surface of the keyboard. Try compressed air if you really need to get in between the keys.
8. Your papers – Everything should have a home, and that home is not in a miscellaneous pile on your desk. Shred it or file it away.
9. Your decor – That photo of your kids from two years ago or the December 2013 calendar page needs to go. Refresh the walls of your office with current photos, inspirational quotes and anything else that will help keep you on track and make the space yours.
10. The fridge – There is no way all of the condiments on the door are still good, and the odds are that there is more than one box of leftovers hiding in the back. Post note on the fridge advertising clean out days; if the day comes and food isn’t clearly labeled with a name and date, toss it.
11. The coffeemaker – As one of the dirtiest places in the entire office, give this machine a little extra TLC. A thorough wash of both the pot and machine are needed. Keep a set of wipes on the break room counter to remind people to wipe it down throughout the day.

 

Your office cleaning crew should take care of the rest, but take extra responsibility for the personal and shared spaces you use on a day-to-day basis. Remember that a cluttered, messy workspace can cause added an unnecessary stress. Stay organized and set weekly and monthly reminders to organize and clean your desk area.
 

 

article via: totalwellnesshealth.com

 

9 Spring Cleaning Tips for Your Office

1. Physically Clean Your Office

Following cold and flu season, a clean office can reduce the risk of continually spreading germs throughout the office. Although sick employees should be encouraged to clean their work stations when returning to work, a thorough de-germing will help keep your workforce healthy and organized.

2. Upgrade Printers

One of the best ways to ensure that all documents are stored correctly is to invest in an all-in-one printer with scanning and access to a cloud based storage system.

3. Clear The Memory

It’s important to clean the cloud periodically to maximize your memory usage. While spring cleaning the office, take the time to monitor what’s currently in the cloud and delete documents that are no longer relevant.

4. Don’t Forget The Furniture

If it’s been a while since you’ve replaced regular furniture, such as office chairs, look into it. If chairs are worn, they may be hurting your employees. Consider investing in ergonomically correct chairs, keyboards, etc., along with standing work stations.

 

5. Clean Up Your Hard Drive

When hard drives get full, it can hamper the performance of your computer. If your company’s computers are older, make sure you regularly run scans to compress and optimize files on the hard drive. By doing so, you can enhance the computer’s performance.

6. Recycle Old Reports

If you’ve got a ton of old paper reports lying around, disassemble them and consider reusing them. Everything else can be recycled, clearing up shelf space for more recent documents.

7. Organize

For the files that you’ve chosen to keep on the cloud, organize them in a method that is easy for any employee to follow. Make sure that every one of your documents is in a logical folder and easily accessible.

8. Disinfect Your Phone

It is a well-known fact that phones can quickly become disgusting. One way to prevent this is to keep anti-bacterial microfiber cloths that are specifically made for phones with you. If you don’t have them, mix a 40/60 alcohol/water solution into a spray bottle, and spray a phone-safe cloth to wipe your phone free of germs.

9. Clean The Vents

Computers, printers and other electronics have vents to keep the electronic components from overheating, but these can easily become dirty with lint. Keep your electronics running smoothly by using a microfiber cloth and cotton swans to clear dust and lint from these vents.

article via: http://chicago.cbslocal.com/2017/02/27/9-spring-cleaning-tips-office/

9 Spring Cleaning Tips for Your Office

Clearing clutter is a common practice for businesses and individuals alike. After tax time, it’s great to pack up your receipts and projects from the past year and focus on what’s new. It’s also the best time to clean your office, get rid of the old equipment you don’t need and upgrade the new equipment that you do.

1. Physically Clean Your Office

Following cold and flu season, a clean office can reduce the risk of continually spreading germs throughout the office. Although sick employees should be encouraged to clean their work stations when returning to work, a thorough de-germing will help keep your workforce healthy and organized.

2. Upgrade Printers

One of the best ways to ensure that all documents are stored correctly is to invest in an all-in-one printer with scanning and access to a cloud based storage system.

3. Clear The Memory

It’s important to clean the cloud periodically to maximize your memory usage. While spring cleaning the office, take the time to monitor what’s currently in the cloud and delete documents that are no longer relevant.

 

4. Don’t Forget The Furniture

If it’s been a while since you’ve replaced regular furniture, such as office chairs, look into it. If chairs are worn, they may be hurting your employees. Consider investing in ergonomically correct chairs, keyboards, etc., along with standing work stations.

5. Clean Up Your Hard Drive

When hard drives get full, it can hamper the performance of your computer. If your company’s computers are older, make sure you regularly run scans to compress and optimize files on the hard drive. By doing so, you can enhance the computer’s performance.

6. Recycle Old Reports

If you’ve got a ton of old paper reports lying around, disassemble them and consider reusing them.  Everything else can be recycled, clearing up shelf space for more recent documents.

7. Organize

For the files that you’ve chosen to keep on the cloud, organize them in a method that is easy for any employee to follow. Make sure that every one of your documents is in a logical folder and easily accessible.

8. Disinfect Your Phone

It is a well-known fact that phones can quickly become disgusting. One way to prevent this is to keep anti-bacterial microfiber cloths that are specifically made for phones with you. If you don’t have them, mix a 40/60 alcohol/water solution into a spray bottle, and spray a phone-safe cloth to wipe your phone free of germs.

9. Clean The Vents

Computers, printers and other electronics have vents to keep the electronic components from overheating, but these can easily become dirty with lint. Keep your electronics running smoothly by using a microfiber cloth and cotton swans to clear dust and lint from these vents.

 

article via: http://chicago.cbslocal.com/2017/02/27/9-spring-cleaning-tips-office/